Digital Presentation Guidelines

The City of Fayetteville offers applicants the ability to present a land use or development project by way of digital media in Room 219 of City Hall. Digital presentations, which primarily consist of Powerpoint or similar presentation software, may be used to better illustrate development plans and communicate planning concepts to the Planning Commission and the viewing public.

The following guidelines are intended to best utilize the facilities that are available and to provide procedures for applicants to follow to create an efficient and effective presentation:

1) Applicants should notify Planning Staff of their intention to make a digital presentation prior to the meeting. Staff will provide information about setup of laptops or utilizing the hard-wired network and projector in the room.

2) Keep in mind that technology does not always work as expected. It is recommended that presenters bring a backup, conventional presentation in case of failure of the digital version.

3) Applicants have a maximum of 20 minutes to present a project, including all verbal and digital presentations. If you use more than your allotted time, the Planning Commission Chair has the right to terminate the presentation.

To present your project effectively in this limited time, do not attempt to cover too much material.
Discuss only the major points of your project.

a) A useful rule of thumb for slides is to use no more than one (1) for each minute of your presentation.
The content of a single slide should be easily comprehended in 20 seconds.

b) Keep the data on slides simple. Please do not read each slide to the Commission.

4) Keep in mind that the Commission has been provided a full packet of information about your project several days preceding the meeting. There is no need to begin a digital narrative as though the project is being seen for the first time.

5) Quoting ordinances with which the Commission is already familiar is unnecessary.

6) Use large, legible letters for any text presented. If you can read 35mm/2" x 2" slides without magnification, people in the rear of the room can probably read them on the screen.

Also, be advised that the view to the projection screen is obstructed from some seats on the dais.